Cy-Fair Winter Guard show planning

Pete Tevlin
The ruins show routine (how the props are used)

Here's something we need TO DO.

Saturday, January 10, 2009
07:47 AM

I'm working on the backdrops and other props in the aux. gym during practice at 1pm. Anyone wants to help, come on by. The more people are informed about how the props are set up, the better for our girls success. Come get involved. Thanks!

Pete Tevlin
The ruins show routine (how the props are used)
I've got new info!
Friday, January 09, 2009 07:10 AM
Hello, Thursday night Tom, Chris and Claire Benson came to the park to help with taping the panels together. Thanks to their help, we completed that task. Thanks to help from Chris Fossati, we moved the backdrop panels to school Thursday before practice. With help from Shannon, Claire and Victoria, we cut the doors out and began setting up the back walls. Alice Melgoza and Chan Keouth and Amber came to help with this and Amber played photographer so you could see how it looks now. There's still some work to do Saturday during practice 1-5pm and afterwards, getting the panels ready for painting and practicing setup. We'll have to hold off the painting until after practice Saturday. Maybe pick them up then and paint Sunday? My best, Pete
More pictures: http://tevlin.servehttp.com/Pictures/2009/2009-01-02/1click4pix.php?directory=&currentPic=31

Pete Tevlin
Backdrop sheets
I've got new info!
Here's something we need TO DO.
I need help please!!
Thursday, January 08, 2009 02:17 PM
Hello, Were taking the backdrop panels to school this afternoon and will be working on them in the aux. gym starting at 5pm. Anyone wants to help, come on by.

Pete Tevlin
Backdrop sheets
Here's something we need TO DO.
I need help please!!
Wednesday, January 07, 2009 08:36 AM
Hello, Anyone wanting to help work on the backdrop panels please meet me tonight from 6-9pm at the WOL park. We probably won't complete them but we need to spend time soon to get them ready. Many thanks to Jerry Larson for his enormous effort with reinforcing the strength of the stages Sunday afternoon and his and Alison Brown's help moving the stages to school Monday evening.

Pete Tevlin
Backdrop sheets
I've got new info!
Saturday, January 03, 2009 07:56 PM
Hello, Thanks to the help of some of the same folks who helped out earlier this week, we got the new stages, newly painted mat and the new side panels to the Aux. Gym today for the girls to practice on. Many folks stayed through the practice working on the props a bit more. We built a caster roller for the heavy concrete base for the lightpole too. Practice went well and we only have minor mods to the stages and the backdrop panels to complete. See some pictures here... http://tevlin.servehttp.com/Pictures/2009/2009-01-02/1click4pix.php

Pete Tevlin
The ruins show routine (how the props are used)
I've got new info!
Here's something we need TO DO.
I need help please!!
Saturday, January 03, 2009 08:35 AM
Ok sports fans… or I should say “Sport of the Arts” fans, After a good bit of effort this week from a relatively small number of our team members, we’re moving the new stages, newly painted mat and the new side panels to the Aux. Gym today, meeting at WOL park, 10851 Tryon, at noon. Then, back to the park while the girls practice to finish building the backdrop. All are welcome (encouraged) to participate.
My best, Pete Tevlin

Pete Tevlin
Backdrop platforms
I've got new info!
Hello again, Hope everyone enjoyed their New Years celebrations! Happy New Year to you! Tomorrow, Friday, it’s time work on the props some more. The stages are progressing and it’s time to install the wheels. Only a few girls came Wednesday and applied tan paint over the existing color using mops to “splotch” it on there in various places. Images below. Tomorrow we’ll lay it out again and cover the rest of the areas with a darker brown. All are welcome to come and assist at the same location, 10851 Tryon Dr, anytime after 10am. See you there!
My best, Pete Tevlin
PS. If you’ve got a pickup truck and can plan to be at this location at Noon Saturday to help move the props back to school, that would be great! We need 4 trucks (or 4 trips in one truck). Bring a strap if you’ve got one. Thanks!

Alison Brown
I'll do it!
Wednesday, December 31, 2008 08:43 AM
I can help on Saturday and I have a pick up truck. I also have a pretty large 2 horse trailer that we could use to move things. Let me know when.

Pete Tevlin
Oops, I neglected to mention and thank Sam Jones, who responded to my request for a truck and helped me out early today getting and transporting supplies! Also, extra appreciation goes to Laurie Fossati for taking the paint back to the hardware store for more color modification and Chris Fossati for helping with another hardware store trip. Thanks too to Chris Hillman for donating the 2x4” lumber!

Thanks Jay,
Thanks for the help today from a few girls and parents:
Painting crew:
Victoria Hooper **
Nicholas Hooper
Reggie Hooper
Shannon Tevlin
Kristin Tevlin
Gregory Davidson
Tori Davidson
Laurie Fossati
Stage prop crew:
Gerald Larson **
Paul Larson **
Chris Fossati
** Extra credit for a ton of effort today. Thank you!!!
Tomorrow we’ll be finishing the stage construction and splotch painting the mat. Same location in White Oak Landing, first left. C’mon help out!
Pete Tevlin

Sent: Tuesday, December 30, 2008 4:29 PM

Hey Parents…

Since there is not practice until Saturday this week, the props really need to be worked on. If your daughter is at home, just “chilling”…it would be nice if she would go by 10851 Tryon and lend a hand to those few girls and parents that are off work, but is still working a hard…making props. If you can help tomorrow, please contact The Tevlin Family and let them know that you can assist. I thank you in advance for your assistance! Happy New Year!

Jay

Lowes:

Insulfoam 1" x 4' x 8' R-Tech Expanded Polystrene R-3.9

Item: 15358 Model: 15358 $12.82 x 30 = $384.60

Dow 1/2" x 4' x 8' RS Styrofoam

Item #: 15348 Model: 15348 $9.15 x 30 = $274.50

Home Depot:

1. Insl. sheathing 1/2 In. x 48 In. x 96 In.

Model 271020 $9.15 x 30 = $274.50

2. 3/4 In. x 4 Ft. x 8 Ft. T+g Foamular Is R-4.0

Model 270979 $10.61 x 30 = $318.30

3. 3/4 In. 4 Ft. x 8 Ft. R5.0 R-Matte Plus 3 Insulation

Model W-N5075X $12.69 x 30 = $380.70

Pete Tevlin
Backdrop sheets
I've got new info!
Monday, December 29, 2008 11:57 AM

Hi again, 8 4’x8’x¼” (or ½” thick) Plywood panels – Chan offered to donate five ¾” thick sheets but they may be too thick (heavy) 15 2”x4”x8’ Pine 10 1”x6”x8’ Pine Chris Hillman has done some reconstruction at home since Ike and has a bunch of wood pieces we can have for smaller wood piece needs. He lives in WOL. Fasteners: Lag bolts, I have plenty of nails and lag bolts but we’ll need edge connecting plates/braces too 10 rolls of duct tape Rope Mops We’ll return what we don’t use. Please reply back directly, not to the group address, if you have materials to bring want to help with materials purchase/transport Tuesday morning. I still need a truck! The wheels have already been purchased by Chan. Corrected map link to the park: 10851 Tryon in WOL.

I suppose we’ll be at the park by noon at the latest. We’ll move the stuff back to school on Saturday late morning instead of Wednesday, how’s that? My best, Pete

Laurie Fossati
Is there a specified time that you are meeting at the address below? Isn’t Wednesday Evening New Years Eve? You state that the materials list is ready for purchasing – What exact items are needed?

Edie
Thanks Pete! Please remember that after painting when dry, the floor needs baby powder so it won't stick together! I will unfortunately be unable to get calls or email from Tuesday thru Friday evening. Happy New Year!

Jay
No, reply back from them! I have called the pastor four times and have had no return call yet. Kris, would you mind contacting the Pastor Bill? Maybe he will respond to your calls. His information is as follows: Bill 281-89x-19xy. Thanks!

Kristine Benson
So I guess the church won't allow us to use their "walls", correct? Thanks

Jay
Good Morning! Unfortunately, I have to work…Victoria, Nicholas and Reggie can help. I will have them bring over the big gray paint. We have some beige paint for the bottom of the floor and I will attempt to get some brown. Thanks!

Sheila (Sonya)
Response to a previous post
Pete, Kim, and Jay we are out of town until Tuesday night. We plan to be back Wednesday, and can help then.

Pete Tevlin
Sunday, December 28, 2008 1:15 PM
Backdrop sheets
Here's something we need TO GET.
Here's something we need TO DO.
Hello, Merry Christmas to all color guard members and their families. I’m hopeful everyone enjoyed the holiday break. Before the next practice on Jan. 3rd I’m hopeful we can complete the props for the girls show. All that’s left to do is modify the stage and make the side and backdrop panels, then add some color (paint) to the existing floor program mat. The materials list is ready for purchasing and some components have already been acquired. We moved the stage and the mat to the White Oak Landing park pool deck area, 10851 Tryon Dr, where we’ll be doing the rest of finish this up. I’m planning to purchase the rest of the materials Tuesday morning and start working on it right afterwards, hoping to finish by Wednesday. Any assistance will be appreciated, especially the use of an open pick-up truck or two Tuesday morning and Wednesday evening. If you can come help, please bring tools, extra fasteners and any old paint you’ve got that is somewhere near brown and/or grey in color. Old mops would also be useful for splotching the paint on the mat. Hopefully we’ll have good weather! Thanks, Pete Tevlin

JBH
Technical stuff or about this web page
Monday, December 08, 2008 04:05 PM

https://www.schooloutfitters.com Panels with wheels. Check out this site for some ideas. Screenflex 7' 4" H Wallmount Partition

JBH
Technical stuff or about this web page
Monday, December 08, 2008 03:57 PM

Pete, Your ideas look great! Now, we just need to execute them. We will need to get the back drop started this weekend. I will call Metro (Truth Center), to see if we can use the Visal Panels. If not, we are back to square one.

Pete Tevlin
Backdrop sheets
Monday, December 01, 2008 10:56 AM
I think we can connect the separate sections of panels together using what's called a plywood clip, which should be available at hardware stores...

These may be too small though, and might tear up the panels after a few uses. But my thoughts are that:
We make the upper sections tape-hinged to the lower so they swing up into place.
We tape a few side by side panels together so they fold up in an accordion fashion,
then we connect these assemblies to the next assembly with slide-in slots we make up using flat plates on one of the
mating edges so they look like this plywood clip. I'm hopeful the diagonal panel in the corner will hold up the wall, keep it all from falling over.

Pete Tevlin
Technical stuff or about this web page
Monday, December 01, 2008 10:42 AM
Stage support box: An idea is to make the crate-like frame that we could lift and place the existing 8’ x 4’ stages onto along the back center edge of the mat. My son designed us a stage support box that can also be used to move/carry the panels, but we’ll have to shorten them slightly. See the following drawings. We need more contributors with their thoughts/suggestions/offer of time and help locations as to when and where we can get these projects done:
Purchasing and Construction, Foam-board Panels, Paint, Wood, Fasteners, Wheels.
Don’t buy any tape until I talk to the local 3M rep I know (who donated the black and white tape for rifle wrapping last year). He might help out again!

Mrs. W
Thanks!
Technical stuff or about this web page
Tuesday, November 25, 2008 10:06 AM
A few quick comments before the Thanksgiving holiday. Pete, that computer drawing is simply AWESOME! I think we should make all the left and right side backdrops with two of them so they'll easily stand up like other guards do, unless someone can think a way to make a stand for them that is moveable? Question about the car? Would it be possible for it to be sturdy enough for say one kid to climb on top? Just wondering...On painting the floor, I think Pete's idea of using dry mops to apply the brown paint is a good idea. I don't really want to splash like last year, I think the different texture would be good Maybe do some brown and tan or beige. We need to get ahold of Trader's Village and see if we can do it there? Or give me some nights that people want to work and I'll see if I can get the Ag Center. If I remember right, we could have it Tues thru Thurs but everything would have to be gone by Thursday afternoon. Assuming it's not already booked by some other group. While I'm out of town, please email me if you need something. I'll be able to check email and if necessary I can call you from there with my daughter's phone. The number will start with a 499 and won't cost you anything but minutes (if it's your cell phone.) Happy Thanksgiving everyone!!!

Laurie Fossati
Technical stuff or about this web page
I've got something (material) to contribute
Please email me when this page is updated
Monday, November 24, 2008 03:52 PM

Hello, I have contacted Home Depot in Cypress and they have contributed $25.00. I will pick up the certificate tomorrow, Nov 25th. I have also talked to Lowes and they will be getting back with me in the next few days. Also I have three old brown leather jackets if anyone wants to use the material to make an outfit or somehow use for the show.

Pete Tevlin
Backdrop platforms
We need to schedule this!
I need help please!!
Saturday, November 22, 2008 02:23 PM

Hello,

Thanks Jay for the info and ideas and summarizing the main parts we’ll need. The ruins show props will take time and effort to build and will be people intensive to move in, place and remove on the day of the shows.

We’ll need a number of wheels that can mount to wood for rolling the box parts and some brown paint also for some color variety on the floor. We’ll need to build frame boxes for under (raising) the stages.

I’ve finally gotten time to finish up the drawings and have made a small 5 MB AVI, and a larger (higher resolution) 17 MB AVI, animation of the show props you can download/view, and a still image is included below. Please be thinking of ideas for connecting the panels together. Duct tape hinges is one possibility; we’ll need plenty of it.

To get this all done before Christmas would be great. Mrs. Williams would prefer we finish the raised back stages and a step up box, and possibly the back wall and side panels before Dec. 8th.

Let’s use the web page to get a conversation going on scheduling the build activities and keep it moving forward. If you have volunteered (or want to) and it’s not reflected on that page, please take a moment to fill out the form on the web page to have your contribution recorded. That’s the place to put directions to your home if you’re hosting a building event too please. I have not set up the emailing of notices when the page has been updated so check it occasionally and I’ll email if build events are scheduled so everyone can be reminded. Thanks everyone. My best, Pete Tevlin

From: PTServer@cfbcg.zapto.org [mailto:PTServer@cfbcg.zapto.org On Behalf Of Jay Hooper
Sent: Friday, November 21, 2008 11:09 AM
To: CFColorGuard@cfbcg.zapto.org
Subject: Supplies for Winter Guard Show
Good Morning, All!

Okay, we finally have the show props and equipment nailed down and wanted to relay the information to all of you. Pete Tevlin will be sending an email later with the proposed drawing of the buildings or a link attachment. For the show, we need the following materials:
1) 30-35 Sheets of Armex ( a form of insulation material builders use) to make the make-shift buildings for the back ground. The sheets are 8' x 4' (approximately $9/sheet).
2) Gray-Colored Latex Premier (10 Gallons of paint) the paint will be used for the building and the floor.
3) Double-Sided Carpet Tape - We may need this for the floor depending if we need to use re-do the floor or not. Our Top Secret Winter Guard link and login info: http://www.tevlin.org/colorguard/ruinsplan.html Username: guardrocks and Password: chrome
Please log on to the above link to give your thoughts or to review the notes.
If anyone has a friend or relative that can give us a discount on these materials (Home Depot, Lowe's or a home builder) it would be helpful. If not, we will be some fundraising fools! I am attaching a donation request letter above. Gwen Arhelger already received $50 from Wal-Mart. Margaret Turrentine has donated clothing and props to the show.

Kerrie Judd has built boulders, a light post & is creating a car. And Pete Tevlin has been a computer design graphics / set design fool. Again the shows start early January, and Mrs. Williams needs the girls to start practicing on the set in the next couple of weeks. I am also sending the link to the Texas Color Guard Circuit Site (http://www.texascolorguardcircuit.org) These are a list of the shows that we COULD perform at. Mrs. Williams will send out a more concrete schedule later. I am just sending out this information so everyone sees the urgency with regards to getting the props and equipment built.
Texas Color Guard Circuit Events for 2009:
Guard Events
01-10-2009 Austin Field Day
01-17-2009 Vista Ridge Show
01-17-2009 Houston Field Day
01-24-2009 Cypress Springs Show
01-31-2009 A&M Consolidated Show
02-21-2009 Dawson Show
02-28-2009 Connally Show
02-28-2009 Magnolia Show
03-07-2009 Bryan Show
03-07-2009 Oak Ridge Show
03-14-2009 McNeil Show
03-21-2009 Clear Springs Show
03-27-2009 TCGC Championship Reg. A/Novice and Cadets
03-28-2009 TCGC Championships

Jay Hooper 281-753-0544 Cell #

Pete Tevlin
Backdrop platforms
Wednesday, November 19, 2008 06:00 AM

Thanks Edie, for chiming in on things, glad you were able to get logged in here. I also heard the ~~Benson's~~ Judd's have made some boulders and a lamp post of paper mache'. For everyone's info, I've invited Edie to come over this evening to go over plans and firm up what is needed for this show so we can go forward. I'll post about what we come up with.

Mrs. W
Backdrop platforms
Please email me when this page is updated
Tuesday, November 18, 2008
07:31 AM

Hi all, Finally got logged in using log in info that was in an email (I don't think it's my personal log in though?) Anyway, I guess I don't understand the box idea? Is that just boxes used as a platform for the large vinyl printed backdrops? Which way are we going printed back drops or 3D bombed out buildings? If we do the printed backdrops, can we still have a elevated stage area and what would that do to the perspective? Also, since the backdrops would look far away, I don't think we could use them for girls coming in and out of (as if they're hiding?) I am beginning staging at this Friday night's practice. We will need our larger floor and elevated stage area by the week of Dec 8 if possible.

Frank Dean
Backdrop sheets
Please email me when this page is updated
Monday, November 17, 2008
06:29 PM

The size of the printing that is available is 52" X 96" or more if needed. I need to have someone give me pictures so I can get them to the printer. The cost is $4.00 per sq.ft.

Pete Tevlin
Backdrop sheets
I've got an idea
Friday, November 14, 2008 11:29 AM

Hi all,
Paul Riley is getting us the mats soon, until then we can't start on the taping/painting, Shelly. And, we don't really know the image/color yet. I chose road gravel for the floor color in the drawings. Paul is also getting us many billboard sized sheets that are of the new material they're using that is just like the blue tarps you get at harbor freight or hardware stores. These are 30 lbs. each as opposed to the 70 lb vinyls.

Frank, Edie hasn't responded to the boxes/poles idea yet. I spoke to her last night and she'll take a look and let us know. We can't know the dimensions until the suspension method is defined. There is a form for donations. Click here: http://cyfairband.org/colorguard/Receipt-GenericDonation.doc

What I was thinking in the first drawing was to use war torn buildings pictures, and found these
for the example:

Just to document this... I found a place online that makes signs: http://www.illusionator.com/banners.htm Pricing — Up to 5' wide or up to 10' long, printed at 720dpi: $7/sq.ft.; or 5'-16' wide and 10'-150' long, printed at 360dpi: $5/sq.ft. They do the banner design for free. Sewing (for hems or pole pockets) and grommets are free. This would still add up to a lot of $$.

With that said, according to Edie, the floor or backdrop needn't be images painted/detailed, just look like building shapes - with damage. So, I think our focus should be on getting the method of getting the floor painted and the screen erected, colored greyish and looking torn up instead of printing a design.

Making a paper mache wrecked auto shape and some building corners and/or boulders/rubble and a lamp post and trash can should be on peoples minds too.

With all of that said, the platforms/boxes need to be our first priority because they need them to practice their movements. We'll dress them up later.
Thanks both of you for contributing! Pete

Shelly.Plaster@AtlanticRelocation.com
The Floor Mat
I've got an idea
Thursday, November 13, 2008
02:30 PM

Has a date & place been set to get started taping & painting the matt? Did we decide on crackle paint?

Frank Dean
Backdrop sheets
Wednesday, November 12, 2008 08:14 PM

I need pictures of what the background will look like. I know someone that can help with the printing on material. I will also need the sizes of each backdrop. I'll work on getting the best price per sq. ft. One other question; is there a form that companies can use if they make a donation of funds or materials?

Pete Tevlin
Technical stuff or about this web page
Wednesday, November 12, 2008 11:17 AM

Arrgh! Yahoo hosting just doesn't let web forms work properly! If you submitted something and got an error, sorry. I moved the page to another web server I know is reliable. If you're reading this post, you found it okay. Bookmark this! http://www.tevlin.org/colorguard/ruinsplan.html

NOTE: You may need to add (install) the "AVI Splitter codec" to your Windows Media Player library to play the AVI videos created by my drawing program. Click http://www.free-codecs.com/XP_Codec_Pack_download.htm and click Download (7MB EXE) then open and install it. If you're having problems playing video downloaded from other sites too, this may help. A reboot is not required. I'll be making more of the videos to illustrate the show props.